The National Library of Australia (the Library) was established under the National Library Act 1960 (the Act) and the functions and powers of the Library, the Director-General and Council are outlined in the Act.
The Library operates as an independent statutory authority under the Commonwealth Authorities and Companies Act 1997 (CAC Act). The Minister for the Arts has portfolio responsibility for the Library which is located within the Communications and the Arts portfolio.
The Library is an agency subject to the Freedom of Information Act 1982 (FOI Act) and is required to comply with the Information Publication Scheme (IPS) requirements. This agency plan describes how the Library proposes to do this, as required by s 8(1) of the FOI Act.
The purpose of this agency plan is to show what information the Library proposes to publish under the IPS, and to whom the information will be published and how the Library will otherwise comply with the IPS requirements.
The objective of the plan is to outline appropriate mechanisms and procedures to:
- manage and make available information to be published under the IPS
- identify and publish all information required to be published (s8(2))
- identify and publish any optional information to be published (s8(4))
- review and ensure on a regular basis that information published under the IPS is accurate, up to date and complete (s8B)
- ensure the information published under the IPS is, to the extent practicable, easily discoverable, understandable and machine readable
- ensure satisfactory conformance with the Web Content Accessibility Guidelines (Version 2) (WCAG 2.0)
Establishing and administering the Library’s IPS contribution
The Assistant Director-General Corporate Services is the senior executive responsible for leading the Library’s compliance with the IPS. The Assistant Director-General Corporate Services is supported by the IPS Project Team which comprises:
- Director Accountability and Reform Branch
- Records Manager
- Director Web Publishing
The Project Team will take steps to ensure that any information required to be published under section 8 is identified and published on the Library’s web site (where possible) as soon as practicable. The Library also recognises that its divisions and content managers will need to be responsible for identifying any future documents created by their divisions which should be published under the IPS.
The Library will publish on its web site a list of any IPS documents that are impractical to publish online. The web site will state that a person seeking access to any of these documents may contact the Director Accountability and Reform Branch to arrange access.
The Library may charge a person for accessing any IPS document which it is impractical to publish online:
- at the lowest reasonable cost
- to reimburse specific reproduction costs or other specific incidental costs (s 8D(4)).
The web site will include indicative charges that may be imposed for making that information available and an explanation for the charge. These charges will be consistent with charges in the Freedom of Information (Charges) Regulations 1982 (which generally apply to access requests under Part 111 of the FOI Act).
IPS information architecture
The Library will publish its IPS information on its web site (except where this is impractical). The IPS information that is available on the Library’s web site will be published under the following headings and include:
Who we are
- organisation chart
- the Library’s enterprise agreement
- statutory appointments including the name of the person, the position the person has been appointed to, the term of the appointment and the provision of the Act under which the person is appointed.
What we do
- This will include information about the functions and powers of the Library and its Council together with information about the Library’s programs and activities.
Our reports and responses to Parliament
- The Library’s annual reports from 2005-06 onwards as tabled in Parliament.
- Senate Continuing Order for the Production of Departmental and Agency File Lists.
Routinely requested information and disclosure log
- This will include information in documents to which the Library routinely gives access in response to FOI requests.
- The Library will clearly identify these documents in its disclosure log published under s 11C of the FOI Act.
- This will include the telephone number and email address for a contact officer who can be contacted about access to the Library’s information or documents under the FOI Act. The Library will establish a generic telephone number and email address for this purpose that will not change with staff movements.
To ensure that the IPS information is easily discoverable, understandable and machine-readable, the Library will:
- insert a link to the IPS page on the Library’s homepage
- design and publish an IPS entry point on its web site
- whenever practicable, provide online content in a format that can be searched, copied and transformed
- provide a search function to its web site
- establish links to this agency plan at www.directory.gov.au
Accessibility under the IPS
The Library aims to have as much as is practicable of the information it is required to publish under the IPS conform to the Web Contents Accessibility Guidelines (Version 2) (WCAG 2.0). The Library is moving to conform to WCAG 2.0 Level A by 31 December 2012 and WCAG 2.0 Level AA by 31 December 2014. A number of documents published on the Library’s web site are not currently available, and cannot readily be made available, in fully accessible formats. This includes some PDF files and some charts and tables.
From commencement of the IPS the Library will endeavour to publish any new IPS documents in fully accessible formats, either when they are first published, or as soon as practicable after they are first published.
IPS compliance review
The Library will review the operation of its IPS, including revision of the agency plan, from time to time and at least every five years in accordance with the guidelines issued by the Information Commissioner about IPS compliance review.